HR-Payroll System Status

• Weekdays from 8 PM - 9 PM (ET)
• Sundays from 2 PM - 8 PM (ET)

Budget staff
Fiscal Staff
BCC: Funding Approvers

The Legislative Increase (LI) will be processed by the HR-PY Integrated System on 10/3/2023.  The Position Budget program will be suspended on Sunday, 10/1/2023, and resume Wednesday, 10/4/2023.

During LI processing, users will not be able to access the HR-PY system beginning Monday 10/2/2023 at 8:00pm.  The system will be open again no later than Wednesday 10/4/2023 at 6:00am.  Prior to the downtime, the Health Benefits requisitions will be processed in NCFS with a deadline of 10/4/2023.  The ZFIR018 report with variants will be available on 10/2/2023 for agency reconciliation purposes.

If you have any questions on this information, or how to process your position’s budgeted salary accurately – put in a ticket to BEST Shared Services – best@osc.nc.gov or call  (919) 707-0707.

Budget Staff
Fiscal Staff
BCC: Funding Approvers

Due to current budget negotiations for FY2023-24 still in process, the Position Budget program will be stopped on 9/1/2023, and resume 9/8/2023.  Any changes made to an employee’s salary between 9/1/2023 and 9/7/2023 will require a manual update of the position’s info types 1018 and 9018 (Cost Distribution and Display Budget).  OSC will plan to resume the program when the HR-Payroll System opens for August actions on Friday, September 8th.
 

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To insure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mis-matches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

If you have any questions or comments on this information, or how to process your position’s budgeted salary accurately – put in a ticket to BEST Shared Services – best@osc.nc.gov or call  (919) 707-0707.

Payroll staff
NCFS staff
Budget staff
Fiscal Staff

The September 1, 2023 bi-weekly payroll will post in August.

All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month.

Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please also make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

Budget Staff
Fiscal Staff
BCC: Funding Approvers

Due to current budget negotiations for FY2023-24 still in process, the Position Budget program will be stopped on 8/1/2023, and resume 8/4/2023.  Any changes made to an employee’s salary between 8/1/2023 and 8/3/2023 will require a manual update of the position’s info types 1018 and 9018 (Cost Distribution and Display Budget).  OSC will plan to resume the program when the HR-Payroll System opens for August actions on Friday, August 4th.

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To insure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mis-matches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

If you have any questions or comments on this information, or how to process your position’s budgeted salary accurately – put in a ticket to BEST Shared Services – best@osc.nc.gov or call  (919) 707-0707.

Budget Staff 
Fiscal Staff 
Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and insures all positions are at least at the minimum salary, will be restarted on 7/7/2023 due to no activity planned for Legislative increase in July.  We will communicate again with any additional changes with this program’s schedule, as we monitor the date for Legislative Increase processing.

If you have any questions or comments on this information, or how to process your position’s budgeted salary accurately – put in a ticket to BEST Shared Services – best@osc.nc.gov or call  (919) 707-0707.

HR-PY Integrated System Payroll Accruals to NCAS

The HR-PY Integrated System’s payroll accruals to NCAS will post the evening of 7/06/2023.

Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.

Budget Staff 
Fiscal Staff 
BCC: Funding Approvers 
 

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and insures all positions are at least at the minimum salary, will be stopped on 6/30/2023 in anticipation of a possible Legislative Increase.  We will communicate when the program will resume.

Due to this transition period, (before budget approval and any approved legislative increase) any changes made prior to the effective date of 7/1/2023 to an employee’s salary will require a manual update of the position’s info types 1018 and 9018 (Cost Distribution and Budgeted Salary). It is imperative that only the retroactive action changes be processed using a 6/30/2023 date input on the info types 1018 and 9018, to insure that when/if the legislative processing occurs for the 7/1/2023 date that the correct budgeted salary will be calculated.  

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To insure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mis-matches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, to review your positions’ account distributions and their impact on the upcoming July payroll processing results.

If you have any questions or comments on this information, or how to process your position’s budgeted salary accurately – put in a ticket to BEST Shared Services – best@osc.nc.gov or call  (919) 707-0707.

The Integrated HR-Payroll System Has Successfully Moved to the Cloud

After briefly being offline this past weekend, the HR-Payroll System has now been successfully moved to the Cloud! Both the Integrated HR-Payroll System and the BI (BOBJ) System are fully operational after the recent move.

All performance improvements happened behind the scenes, so there are no visible changes to the way you work in the system. 

REMINDER FOR ACTION TO BE TAKEN BY YOU:

This move to the Cloud also comes with a new web address or URL that is now active. You are encouraged to setup a bookmark for this new location:

https://portal.osc.nc.gov/app 

HR-Payroll System is Moving to the Cloud!

This means a higher performing, more secure, and easily scalable platform to serve the future needs of North Carolina.

All performance improvements will happen behind the scenes so there will be no visible changes to the way you work in the system. However, to make this move, there will be some system downtime. Please note the dates and times below so you can plan accordingly.

• Wednesday, June 7 at 9:00 AM - the BI (BOBJ) System will go offline for this update.
• Friday, June 9 at 6:00 PM - the Integrated HR-Payroll System will go offline for this update. 
• Both systems will return to normal operations no later than Wednesday, June 14 at 6:00 AM. 

ACTION REQUIRED BY YOU:

This move to the Cloud also comes with a new web address or URL that will be active beginning Wednesday, June 14 at 6:00 AM. Using this URL before that date is not recommended as systems will not be fully operational. However, if you would like to setup a bookmark for the new location, use this URL:

https://portal.osc.nc.gov/app

Payroll staff 
Budget staff 
Fiscal Staff

Employee time data through June 30th must be approved by July 17, 2023. 

Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report (ACFR). The OSC HR/Payroll team utilizes time  data for the year-end Compensated Absences Report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2023, is used in this process and must be up-to-date. Therefore, all HR-Payroll (aka Beacon)-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 17, 2023. 

Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.      

Final reports for Annual Comprehensive Financial Report use will be produced on July 21, 2023.  The Compensated Absence Report will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@osc.nc.gov) or 919-707-0707.

System Availability 5/26/2023 to 5/29/2023. 
The BI systems will be unavailable starting Friday, May 26, 2023 8:00 AM due to Maintenance. The HR-Payroll System will be unavailable starting Saturday, May 27 at 8:00 AM due to Maintenance. Both systems will be available again by Monday, May 29, 2023 8:00 AM.

All BOBJ reports (Webi, Crystal, and Lumira) are working when using the updated Microsoft Edge and Google Chrome versions. 

Latest versions are:  
Microsoft Edge - Version 110.0.1587.49 (Official build) (64-bit)  
Google Chrome - Version 110.0.5481.104 (Official Build) (64-bit)

For Chrome, DIT managed users will get updated next Wednesday. 

For non-DIT managed agencies, please contact your IT support. 

Issue: Users with Edge and Chrome browser version 110 or higher are unable to run BOBJ reports.  These users can access the BOBJ system, select report criteria, but the report never displays, and the web page keeps loading indefinitely.  

Impacted Population: It appears that updates to Edge and Chrome are currently being pushed out by DIT and the agencies.  A user could be on version 109 today and work fine, then be updated to version 110 tomorrow and not be able to access reports.  Unfortunately, we don’t have an automated way to know which BOBJ users have these browser versions.

Troubleshooting and Potential Work Around:  If a user is experiencing issues, please validate the browser and version being used.  Have the user validate the alternate browser’s version.  If below 110, they should be able to access BOBJ from that browser as a work around.  If both Chrome and Edge are versions 110 or higher, please have user try a non-Chromium based browser (such as Firefox).  If none of these options work, the user will temporarily be unable to access BOBJ.

NCAS agencies:

Payroll staff  
NCFS staff  
Budget staff  
Fiscal Staff

The March 3, 2023 bi-weekly payroll will post in February.

All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

NCAS agencies:

Payroll staff  
NCFS staff  
Budget staff  
Fiscal Staff

The February 3, 2023 bi-weekly payroll will post in January.

All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

NCAS agencies:

Payroll staff  
NCFS staff  
Budget staff  
Fiscal Staff

The September 2, 2022, bi-weekly payroll will post in August.

All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date.  Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

Integrated HR-Payroll System Payroll Accruals to NCAS

The Integrated HR-Payroll System’s payroll accruals to NCAS will post the evening of 7/07/2022. Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.

Payroll staff  
Budget staff  
Fiscal Staff

Employee time data through June 30th must be approved by July 18, 2022.  
   
Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report. The OSC HR/Payroll team utilizes time  data for the year-end compensated absences report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2022, is used in this process and must be up-to-date. Therefore, all HR-PY Integrated System-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 18, 2022.  
   
Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.       
   
Final reports for Annual Comprehensive Financial Report use will be produced on July 22th.  The compensated absence reports will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@osc.nc.gov) or 919-707-0707.

NCAS agencies:

Payroll staff  
NCFS staff  
Budget staff  
Fiscal Staff

The NCAS BC Docs related to these payroll entries will be loaded into NCAS tonight (10/8) and be available for posting on Monday (10/11).  No manual BC Docs need to be keyed for these payroll entries.   

If you have questions concerning a specific entry please submit a ticket through OSC Support Services at osc.support.services@osc.nc.gov. 

NCAS agencies:

Payroll staff  
NCFS staff  
Budget staff  
Fiscal Staff

NCFS requisitions associated with HR-Payroll System run number 74736 are available.

The ZFIR018 (SAP Payroll Postings to FI/CO Report) normal variant is also available to reconcile.   

NCAS agencies:

Payroll staff  
NCFS staff  
Budget staff  
Fiscal Staff

As reported last Friday (10/1/2021), the HR-Payroll System experienced a system issue that affected the timeliness of the payroll posting to NCAS, and reimbursement through requisitioning.  We were unable to provide the postings today (10/4/2021) as previously anticipated.  We continue to work on a fix to submit the entries to NCAS, with payroll posting to September and benefits posting in October. 

To help determine the amounts pending, use the ZFIR018 (SAP Payroll Postings to FI/CO Report) using only run number 74736.  

We are diligently working toward a solution and appreciate your patience.

NCAS agencies:

Payroll staff  
CMCS staff  
Budget staff  
Fiscal Staff

The September 3, 2021 bi-weekly payroll will post in August.

All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

Payroll staff  
Budget staff  
Fiscal Staff

Employee time data through June 30th must be approved by July 19, 2021  
   
Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Comprehensive Annual Financial Report. The OSC HR/Payroll team utilizes time  data for the year-end compensated absences report which is an integral part of the Comprehensive Annual Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2021, is used in this process and must be up-to-date. Therefore, all BEACON-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 19, 2021.  
   
Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.       
   
Final reports for Comprehensive Annual Financial Report use will be produced on July 23th.  The compensated absence reports will no longer be sent to the agencies except by special request through BEST shared service center, (BEST@osc.nc.gov) or 919-707-0707.

NCAS agencies:

Payroll staff  
CMCS staff  
Budget staff  
Fiscal Staff

The April 1, 2020 bi-weekly payroll will post in March.

All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.