NCFS Daily Processing Schedule & Job Runs

NCFS Daily Processing Schedule

Interfaces into NCFS   
Interfaces from IBIS run between 4:45am and 9:10am each weekday morning.  Interfaces included are:

  • General Fund Allotments
  • CI Allotments
  • Budget Revisions
  • Appropriations
  • COPS
  • SCIF

Final daily AutoPost program for IBIS transactions processes at 9:15am daily. All interfaced IBIS transactions will be posted by that final run. Reporting for all IBIS interfaces is available for organizations to run on an ad hoc basis.

Deposits  
Agency deposits will be entered/interfaced into NCFS General Ledger as journal entries.  Once completed, all deposits, except “DEP– ACH” and “DEP– WIRE” deposits, will be programmatically approved using Auto–Approval as follows:

  • Manual entries submitted by agency – Must ‘Request Approval’
  • Spreadsheet entries submitted by agency – Must ‘Request Approval’ 
  • Interface entries will be processed in approved status – no DST approval required 

At 9:45am, a scheduled AutoPost program will run and post all Approved deposits.  DST will approve ACH and Wire deposits throughout the day.  DST will use the Daily Deposit report to review transactions with blank bank account fields and either reject before posting or contact the initiating agency for correction.

Transfers  
Central Compliance will use the following reports to review IC Transfers and decide whether to Approve or Reject:  
1) Cash Availability Report will provide Central Compliance a list of all budget codes that lack sufficient cash to disburse funds  
2) Daily Transfers Report will provide a listing of all submitted IC transfers pending Approval  

Agency transfers will be entered/interfaced into Oracle Intercompany as IC batches. Once the Provider agency initiates and submits the IC entry, the Receiver agency completes and submits the entry for approval to OSC:

  • All IC batches submitted for approval will be manually approved by OSC Central Compliance
  • OSC will “reject” any IC batches with insufficient funds  
     

At 12:30pm daily, ‘Transfer to GL’ runs and moves all Approved IC transactions to the General Ledger.  At 1:00pm the AutoPost program will run and post all Approved IC batches.  The Daily Transfer Report can then be run for an updated listing of posted and unposted transactions.  The agency users can run this report at any time throughout the workday. 

Disbursements  
Central Compliance will use the following reports to review Disbursement Journals and decide whether to Approve or Reject:

  1. Cash Availability Report will provide Central Compliance a list of all budget codes that lack sufficient cash to disburse funds.
  2. Daily Disbursements Report will provide a listing of all submitted Disbursements pending Approval.  This report should also be used to review for transactions with missing disbursing account number.
  3. AP Cash Disbursements Report will provide a listing of all submitted AP Disbursements pending Approval.

Central Compliance will review the report and perform one of two actions prior to 12:30pm:

  • Reject any journals with insufficient cash or missing disbursing account
  • Approve” any journals that were previously “rejected” due to insufficient cash but have been funded since the previous report
  • Approve all other journals with sufficient funds  

At 1:00pm a scheduled AutoPost program will run and post all Approved disbursements.  The Daily Disbursements Report can then be run for an updated listing of posted and unposted transactions.  The agency users can run this report at any time throughout the workday.

For a comprehensive list of posted transactions, users can run the Daily Cash Transaction Report which provides detailed information for all posted Deposits, Disbursements, Transfers, and Interfaced transactions.

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