211100-214300; 217100 - Accounts Payable & Accrued Liabilities
| Accounts Payable | |
|---|---|
| This account includes short term obligations, representing claims against the State. | |
| 211100 | Accounts Payable |
| 211110 | Due to Employees |
| 211120 | Prize Liability |
| 211120001 | Unused Unclaimed Prize Liability |
| 211121 | Low Tier Prize Liability |
| 211122 | Prize Liability - Rollover |
| 211122003 | Prize Liability - Rollover Match 3 |
| 211122004 | Prize Liability - Rollover Match 4 |
| 211122005 | Prize Liability - Rollover Match 5 |
| 211122035 | Prize Liability - Rollover 3rd Tier |
| 211122045 | Prize Liability - Rollover 4th Tier |
| 211123 | Prize Liability - Breakage |
| Accrued Liabilities | |
|---|---|
| This account subgroup consists of incurred liability that is the result of recognizing expenditures on the modified or full accrual basis of accounting. | |
| 211210 | Accrued Salaries and Wages |
| 211220 | Withholdings and Employer Matching Payable |
| 211230 | Payroll Garnishment Payable |
| 211240 | Central Payroll Clearing |
| 211250 | Electronic Payables Clearing |
| 211255 | Payroll Benefits Payable Clearing |
| 211260 | Procurement Card Clearing (This account is no longer valid beginning January 2005. Use account 535675- P Card Clearing instead). |
| 211270 | A/P Recovery Clearing |
| 211280 | Set Off Debt Clearing This account is used as part of an automated process garnishing vendor payments of other NCAS agencies for delinquent tax payments due to Department of Revenue (DOR). This account will be used as the offset for the recording of a garnishment debit memo to the vendor and a setoff invoice to DOR in AP at the agencies which will be generated through the automated process during nightly production. This account is to only be used as part of the automated process and must have a zero balance on both cash and GAAP basis. |
| Intergovernmental Payables | |
|---|---|
| This account subgroup includes amounts due to local governments, municipalities, school units, federal agencies, and other state governments. | |
| 211310 | Local Government Payable This account is used to record payables to local government units such as counties, cities and towns, school units, council on government agencies (COG's), municipal finance agencies, etc. |
| 211311 | Liability Reserve - Sales and Use Tax OSC Use Only |
| 211320 | Federal Agency Payable |
| 211325 | Payables to Other States To record payables to agencies, authorities, commissions, departments, etc. of other states, not NC agencies. NCAS title is INTERGOV PAY-OTHER STATES. |
| 211330 | Liability Reserve for White Goods OSC Use Only |
| 211340 | Liability Reserve for Scrap Tire OSC Use Only |
| 211350 | Liability Reserve - Beverage Tax OSC Use Only |
| 211360 | Liability Reserve - Franchise Tax OSC Use Only |
| 211370 | Liability Reserve for Solid Waste Disposal Tax - OSC Use Only |
| Other Liabilities | |
|---|---|
| This account subgroup is used to record other payables not classified elsewhere. | |
| 211400 | Arbitrage Rebate Payable The liability to the federal government for any excess earnings occurring when a profit is created due to investing funds borrowed at the lower tax-exempt rate of interest in higher yielding, taxable securities. (i.e.. The investment of the proceeds from the sale of tax-exempt securities in a taxable money market instrument that yields a higher rate, resulting interest revenue in excess of interest costs). |
| 211500 | Due to Defer Comp Participants |
| 211600 | Tax Refunds Payable |
| 211601 | Premium Tax Credit Payable-State |
| 211910 | Obligation For Workers Compensation |
| 211915 | Annuity and Life Income Payable |
| 211918 | Federal Unemployment Account Advance-Current Account for use only by the Employment Security Commission to record advances from the Federal Unemployment Account to pay unemployment benefits. This account represents the portion that is due within one year. See account 221918 for the corresponding noncurrent account. |
| 211919 | Pollution Remediation Payable - Current |
| 211920 | Accrued Vacation |
| 211925 | Asset Retirement Obligation (ARO) – Current To record current liability related to ARO as defined by GASB 83. (New for FY 2019) |
| 211930 | Health Benefits Clearing |
| 211930400 | Health Benefits Pay #400 |
| 211930405 | Health Benefits Pay #405 |
| 211930410 | Health Benefits Pay #410 |
| 211940 | Accrued Sales Tax Payable |
| 211941 | DMV Sales Tax Payable To accrue sales tax payable to the Department of Motor Vehicles. |
| 211950 | 1099 Withholding |
| 211950001 | Fed Income Tax withholding on prize $600 - $5000 for US Citizen 28% |
| 211950002 | Fed Income Tax withholding on prize > $5000 for US Citizen 25% |
| 211951 | State nonresident withholding This account is used to record the 4% withholding from payments of services to non-state residents, as required by G.S. 105-163 |
| 211951001 | State Income Tax withholding on prize for US Citizen 7% |
| 211952 | Federal/State 1099 nonresident withholding |
| 211953 | Nonresident Alien Withholding This account is used to record the 30% withholding requirement for foreign nationals that do business with state agencies and do not provide the appropriate withholding forms before payment is due |
| 211953001 | Fed Income Tax withholding on prize for Nonresident Alien 30% |
| 211953002 | State Income Tax withholding on prize for Nonresident Alien 7% |
| 211954 | 1099 Federal Withholding 14% for Nonresident Aliens This account is used to record the 14% withholding requirement for nonresident aliens NRAs). The withholding is applicable to J-1 NRA visa holders with no tax identification number (TIN#). The classification will be "non-qualified scholarship/fellowship to NRA recipients" for tax purposes. |
| 211960 | Escheats Payable To be used by agencies to record funds escheated to the State Treasurer. |
| 211970 | Federal Funds Payable Clearing |
| 211971 | Other Contracts/Grants Payable Clearing Account used to track payables due to cover federal expenditures. This account will be consolidated with the Federal Funds Receivable Clearing Account at year end. |
| 211990 | Other Liabilities - Accrued Liabilities |
| 211991 | Investment Derivatives Liability - Noncurrent This account is used to record an investment derivative with a negative fair value. |
| 213100 | Obligations Under Reverse Purchase Agreement This account consists of payables that arise from a reverse purchase agreement. A reverse purchase agreement is an agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (seller-borrower); the government entity transfers securities to the broker-dealer or financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities. |
| 213150 | Obligations under securities lending transactions |
| 213200 | Notes from Direct Borrowings (old title: Notes Payable) This account represents the current portion of long-term debts or obligations due within the current year or within one year of the reporting date. Direct borrowings have terms negotiated directly with a lender and are not offered for public sale. Bank loans and Guaranteed Energy Savings contracts should be classified as notes from direct borrowings.(Note: Account was formerly titled Notes Payable. Effective for year end 6/30/2020, account title changed to Notes from Direct Borrowings). |
| 2138AA | Payables Clearing
|
| 214100 | Lease Liability This account represents the current portion of lease obligations due within the current year or within one year of the reporting date. This account is not for use by governmental funds. |
| 214200 | Subscription (SBITA) Liability This account represents the current portion of subscription-based IT arrangements obligations due within the current year or within one year of the reporting date. This account is not for use by governmental funds. |
| 214300 | PPP Liability This account represents the current portion of an operator’s PPP liability under GASB Statement 94 for installment payments and is the amount due within the current year or within one year of the reporting date. This account is not for use by governmental funds. |
| 217110 | Contract Retainage This account is used to record the amounts retained from contractors' estimates pending final acceptance. |
| University Intra-Agency Payables | |
|---|---|
This account subgroup includes the authorized transfer of funds between fund types within a university. Note: Beginning with year-end 2002, university intra-agency receivables and payables and their related revenues and expenses must be eliminated for year-end reporting; therefore, the balances in accounts 212191-212199 must be zero at June 30. | |
| 212191 | Due To Unrestricted Current Fund |
| 212192 | Due To Proprietary Fund |
| 212193 | Due To Restricted Current Fund |
| 212194 | Due To Loan Fund |
| 212195 | Due To Endowment Fund |
| 212196 | Due To Agency Fund |
| 212197 | Due To Unexpended Plant Fund |
| 212198 | Due To Debt Service Fund |
| 212199 | Due To Investment in Plant Fund |
| General Government Intra-Agency Payables | |
|---|---|
| This account subgroup includes the authorized transfer between fund types within a General Government Agency. | |
| 212310 | Due To General Fund |
| 212311 | Due To Special Revenue Fund |
| 212313 | Due To Capital Improvement Fund |
| 212314 | Due To Enterprise Fund |
| 212315 | Due To Internal Service Fund |
| 212318 | Due To Pension Trust Fund |
| 212319 | Due To Agency Fund |
| 212320 | Due To Permanent Fund |
| 212321 | Due To Private Purpose Trust |
| General Government Inter-Agency Payables | |
|---|---|
| This account subgroup includes the authorized transfer of funds between General Government Agencies. | |
| 212410 | Due To General Fund |
| 212411 | Due To Special Revenue Fund |
| 212413 | Due To Capital Improvement Fund |
| 212414 | Due To Enterprise Fund |
| 212415 | Due To Internal Service Fund |
| 212418 | Due To Pension Trust Fund |
| 212419 | Due To Agency Fund |
| 212420 | Due to Permanent Fund |
| 212421 | Due To Private Purpose Trust |
| 212500 | Due to Primary Government Agencies This account includes the authorized transfer of moneys to a Primary Government Agency from a Component Unit. (i.e., transfer from a university to a primary government agency.) |
| 212600 | Due to State of NC Component Units This account is used to record payables to discretely presented component units of the State of North Carolina. For example, state agencies, universities and colleges and other component units will use this account to record amounts due to the State Education Assistance Authority, a component unit of the State of NC. This account is also used by universities to record amounts due to other universities. |
| 212700 | Due to Agency/Institution Component Units This account is used to record payables to discretely presented component units of an agency or institution. Universities and colleges will use this account to record amounts due to their component unit foundations. |