532210-532699 - Operation Services and Expenses
Utility/Energy Services
532210 Electrical Service
532220 Energy Services - Commercial Fuel
- Account 532220001 – Energy Services – Propane
- Account 532220002 – Energy Services – Diesel
- Account 532220003 – Energy Services – Natural Gas
532230 Water & Sewer
532230001 Stormwater Fees Expense (former title is Impact fees expense; title change effective for FY2011).
Other Energy Services & Supplies
532241 Fuel Oil
532242 Coal Fuel
532243 Wood Fuel
532244 Chemicals & Additives
532245 Steam
Repair Services
A one-time or short-term agreement between a vendor and the agency to remediate a problem with a product or piece of equipment. Often the agreement rate is based upon an hourly labor charge plus parts and supplies. Both parts and labor are recorded in the same NCAS account code.
532310 Repairs-Buildings
532310001 Air Conditioning Systems
532310002 Carpentry
532310003 Electrical Systems
532310004 Painting
532310005 Plumbing
532320 Repairs-Other Structures
532320001 - Street Maintenance
Repairs-Equipment
532331 Repairs-Motor Vehicles
532331001 Vehicle/Car Wash
532331002 Repairs - Auto Collision/Body Work
532331003 Repairs - Non-highway vehicles
532332 Repairs-Computer Equipment
To record the costs of repairs to computer equipment not recorded in a more specific account such as 532334, 532335, 532336, 532337, or 532338.
532333 Repairs-Other Equipment
532333001 Pay Telephone Repairs
532334 Repairs-WAN equipment
532335 Repairs-Video Transmission Equipment
532336 Repairs-LAN equipment
To record the costs of repairs to local area network equipment and devices not accounted for in more specific accounts such as 532337 or 532338.
532337 Repairs-Personal Computers and Printers
532338 Repairs-Servers
532339 Repairs-Voice Communications Equipment
532390 Repairs-Other
532390001 Repair - Leaking Underground Storage
To record repair expenses for leaking underground storage facilities. Major renovations and replacements of underground tanks should be accounted for as a fixed asset (4344XX).
Maintenance Agreements
A contract between the vendor and the agency specifying a level of ongoing support for a product or piece of equipment. Maintenance agreements often cover a one-year or longer time period.
532410 Maintenance Agreement-Buildings
532410001 Maintenance-Buildings-HVAC
532420 Maintenance Agreement-Other Structures
532430 Maintenance Agreement-Equipment
532430001 Maintenance - Equipment - Office
532440 Maintenance Agreement-DP Equipment
(This account is invalid effective 7-1-2002 and agencies must use the more detailed accounts 532443; 532444; and 532445 instead.)
532441 Maintenance Agreement-Other Software
To record costs of a maintenance agreement on other software not recorded in a more specific account such as 532442, 532448, 532449, or 532452.
532442 Maintenance Agreement - WAN Software
532443 Maintenance Agreement - Other DP Equipment
To record costs of a separate maintenance agreement on other data processing equipment not recorded in a more specific account such as 532444, 532445, 532446, 532447, 532450, 532451.
532444 Maintenance Agreement -WAN Equipment
532445 Maintenance Agreement - Video Transmission Equipment
532446 Maintenance Agreement for LAN Equipment
To record costs of a separate maintenance agreement on local area network equipment, not recorded in a more specific account such as 532447, 532450, 532451.
532447 Maintenance Agreement for Personal Computers and Printers
532448 Maintenance Agreement for Personal Computer Software
To record costs of a maintenance agreement on software loaded on a laptop or desktop computer.
532449 Maintenance Agreement for Server Software
To record costs of a maintenance agreement on all software loaded on network server(s).
532450 Maintenance Agreement for Servers
532451 Maintenance Agreement for a Mainframe Computer
532452 Maintenance Agreement for Mainframe Software
532490 Maintenance Agreement-Other
RENTALS/LEASES
Rental/Lease of Real Property
532511 Land
532512 Buildings/Offices
532513 Other Facilities
This account includes rent of conference rooms, radio towers, aircraft hangers, and other facilities not recorded elsewhere.
532513900 Workshop/Conference Expense
To record room rental costs associated with producing/hosting a workshop or conference.
Rent/Lease Agreement
A contract between the vendor and the agency to use a product or piece of equipment and required software for a specified length of time. If an ongoing maintenance charge is specified as part of the rent/lease agreement, record the maintenance cost in the same NCAS account as the rent/lease charge.
532521 Motor Vehicles
532521900 Workshop/Conference Expense
To record vehicle rental costs associated with producing/ hosting a workshop or conference.
532522 Data Processing Equipment
(This account is invalid effective 7-1-2002 and agencies must use the more detailed accounts 532530; 532531; and 532532 instead.)
532523 Rent/Lease - Voice Communications Equipment
To record charges for voice-based communications equipment including software and maintenance as set forth in a rent/lease agreement.
532524 General Office Equipment
532524001 Postage Meter Rental
532524900 Workshop/Conference Expense
To record equipment rental costs including set up charges associated with producing/hosting a workshop or conference.
532525 Furniture and Furnishings
532530 Rent/Lease - Other Computer Equipment
To record costs of a rent/lease agreement on other data processing equipment not recorded in a more specific account such as 532531, 532532, 532533, 532534, 532535, 532536.
532530900 Workshop/Conference Expense
To record other computer equipment rental costs associated with producing/hosting a workshop or conference.
532531 Rent/Lease - WAN Equipment
532532 Rent/Lease - Video Transmission Equipment
532533 Rent/Lease of LAN Equipment
To record costs of a rent/lease agreement on local area network equipment not recorded in a more specific account such as 532534, 532535, 532536.
532534 Rent/Lease of Personal Computers and Printers
532534900 Workshop/Conference Expense
To record personal computer and printer rental costs associated with producing/hosting a workshop or conference.
532535 Rent/Lease of Servers
532536 Rent/Lease of Mainframe Equipment
532541 Rent/Lease of Personal Computer Software
532542 Rent/Lease of Server Software
532543 Rent/Lease of Mainframe Software
532590 Rental/Lease of Other Property
532590001 Rent/Lease Other Property-Operators
532600-532699 Open