Accruals - Creating a Manual Accrual Reversal Entry Step-by-Step
| Step | After Sign On |
|---|---|
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1. |
Type .BC in the Action field on any screen and press Enter to access the Budgetary Control Menu (001) screen. (You must type the period.) |
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2. |
Type 2 in the Next Function field and press Enter to access the Budgetary Control Document Entry Menu (200) screen. |
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3. |
Type 1 in the Next Function field and press Enter to access the Journal Voucher Entry (211) screen. |
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4. |
Type A in the Option field to add a journal voucher document |
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5. |
Type your document ID in the Document ID field using 32 (thirteenth month reversal) as the transaction type. |
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6. |
Type your initials or an agency specific identifier in the Application Area field and press Enter to access the Journal Voucher Entry (212) screen. |
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7. |
Type 6/30/XX in the Effective Date field. |
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8. |
Type the total amount in the Total field. |
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9. |
Type your company number in the Company ID field. |
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10. |
Type 2 in the Data Type Code field for a balanced transaction entry. |
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11. |
Type 2 in the Level OF Funds Check field. |
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12. |
Type 2 in the Update AFF field. |
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13. |
Press Enter to access the Journal Voucher Entry (213) screen and enter the detail lines of the document. |
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14. |
Type 0001 in the Line field. |
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15. |
Type A in the Transaction Code field to add a new line. |
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16. |
Type the account number for the accrual reversing balance in the Comp/Acct/Cntr field. |
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17. |
TAB to the Cntr part of the Comp/Acct/Cntr field and type your center number |
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18. |
Type the amount being debited or credited in the Debit/Credit Amount field. |
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19. |
To credit an account, type CR (or 60) in the Debit/Credit Code field. To debit an account, type DR (or 10) in the Debit/Credit Code field. |
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20. |
Type "Manual Reversal" in the Description field. Make sure this description is left-justified. |
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21. |
Press Enter. The system is now ready to accept the next line of your transaction. |
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22. |
Type 0002 in the Line field. |
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23. |
Repeat steps 15-21 until all lines of the transaction are complete. |
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24. |
When the last line has been entered, Tab to the Options field, type End or E and press Enter. |