AP-A0004 Accounts Payable Invoice Entry by Paying-Entity Report

Report Name
Accounts Payable Invoice Entry by Paying-Entity

RMDS Report Group
MM122-8 AP DOCUMENT ENTRY

Frequency
Every production run

Records/Retention Requirements
ITEM 43020.  Invoice Entry by Paying-Entity (AP-A0004).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
This report can be used to view a list of completed invoices, budgetary control exceptions and employee documents, by paying entity, for the control date.

Content
The system includes documents completed online and offline, but excludes documents with any of the following status:

• Model
• Incomplete
• Out-of-balance
• Matching exception
• Pending multiple payments

Totals
The report totals the gross, discount and net amounts for each control group, control date, and paying entity. In addition, it totals those amounts by the document type (invoice, employee and recurring payment) within each paying entity and for the whole report. It also prints the total number of invoices processed in each total category.

Column Headings

• VENDOR NUMBER
• INVOICE NUMBER
• PAY NBR
• PRTL NBR
• INVOICE DATE
• GL EFF DATE
• INVOICE STATUS
• HNDL CODE
• GROSS AMOUNT
• DISCOUNT AMT
• NET AMOUNT