AP-A0006 Matching Invoice Verification

Report Name
Matching Invoice Verification

RMDS Report Group
MM122-4 AP CHECK REPORTS

Frequency
Every production run

Records/Retention Requirements
ITEM 43029.  Matching Invoice Verification (Filed in A/P Control Groups) (AP-A0006).  Material management production activity.

Disposition Instructions:  Destroy in office after 3 years if no litigation, claim, audit, or other official action involving the records has been initiated.  If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Use
This report is generated for each invoice that was matched to a purchase order and passed to the buyer or requester of the purchased item for signature approval. The report enables the person associated with the requisition or the purchase order line to authorize payment.

Content
This report is separated into three sections: invoice general information, invoice detail information, and approval disposition (action taken). This last section is completed by the person authorizing payment. The report is issued by control group date and invoice number.

Totals
N/A