AP-A001D Accounts Payable Document Entry Report

Report Name
Accounts Payable Document Entry

RMDS Report Group
MM122-8 AP DOCUMENT ENTRY

Frequency
Every production run

Records/Retention Requirements
ITEM 43022.  Document Entry Employee Accounts Payable (AP-A001D).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
This report can be used to compare document detail information to the accepted invoices and budgetary control exceptions on the Daily Proof and Balances Report (AP-A0007) and to verify all control groups.

Content
This report records every complete document entered directly into the system during the day. It includes the amount and distribution of every detail line. The last column, labeled B/O, indicates the entry method--online (O) or offline (B for batch). Documents matched against purchase orders are excluded from the report. The system also excludes documents with any of the following status:

• Model
• Incomplete
• Out-of-balance
• Pending multiple payments

Totals
The report lists various amount totals by the following categories:

• Document
• Control group
• Operator online
• Paying entity online
• Report

Column Headings

• DOCUMENT NUMBER/DATE
• VENDOR SHORT NAME/NUMBER
• TERMS
• PAYMENT DUE DATE
• BANK PYMT
• CSH IND
• STATUS
• DISCOUNT AMOUNT
• PYMT NO.
• DOC TYPE B/O
• CO
• ACCOUNT
• CENTER
• EXPENSE AMOUNT
• FREIGHT
• IND
• SALES TAX/VAT
• IND
• ADDITIONAL
• IND