AP-BC001 AP Budgetary Control Offline Update by General Ledger Company

Report Name
AP Budgetary Control Offline Update by General Ledger Company

RMDS Report Group
MM130-1 AP BC BY GL

Frequency
Every production run

Records/Retention Requirements
ITEM 43034.  AP Budgetary Control Offline Update by GL Company (AP-BC001).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to verify the invoices that updated the Available Funds Files encumbrance or expense balance offline.

Content
This report lists identifying information for each line of each invoice that updated the Available Funds File. This information includes the paying entity, invoice number, activity description, encumbrance amount, and expense amount. These types of invoices include paid and extracted cash accounting invoices, extracted cash accounting payment cancellations, and multiple payments extracted under accrual or cash accounting.

Totals
Encumbrance amount and expense amount are totaled at the general ledger center, account, and company.

Column Headings

• PAY ENTITY
• VENDOR NUMBER
• INVOICE NUMBER
• INVOICE DATE
• PYMT NBR
• PART NBR
• LINE NUMBER
• ACTIVITY DESC.
• ENCUMBRANCE AMOUNT
• EXPENSE AMOUNT