AP-D0002 General Ledger Cash Distribution Analysis Report

Report Name
General Ledger Cash Distribution Analysis

RMDS Report Group
MM130-2 GL/CSH GL/EXT CTL

Frequency
Every production run

Records/Retention Requirements
ITEM 43037. General Ledger Cash Distribution Analysis (AP-D0002). Material management production activity.

DISPOSITION INSTRUCTIONS: Destroy in office after 3 years if no litigation, claim, audit, or other official action involving the records has been initiated. If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Use
Use this report to review detailed cash disbursements and any reversed entries for the specified period for a particular cash account.

Content
The report lists the vendor and the invoice (excluding budgetary control exceptions), as well as the total amount debited or credited to each account. Canceled payments appear on this report if the payment cancellation date specified on the PCN (payment cancellation) screen is the same as or earlier than the date specified for the report.

Totals
The report calculates, by the following categories, the total amount debited and credited:

Payment date
Center
Fund
Account
Company
Total cash disbursements

Column Headings
The following column headings are listed for company, cash account and center:

EFFECTIVE DATE
PAYMENT REF NBR
VENDOR NUMBER
GP NO
VENDOR NAME
INVOICE NUMBER
INVOICE DATE
PAY NBR
PTL PMT
SOURCE CODE
TOTAL DEBITS
TOTAL CREDITS