AP-I0004 Negative Balance Report by Vendor

Report Name
Negative Balance Report by Vendor

RMDS Report Group
MM122-6 AP BALANCE/MAINT

Frequency
Every production run

Records/Retention Requirements
ITEM 43011.  Negative Balance Report by Vendor (AP-I0004).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to determine the amount vendors owe. The information on the report is based on debit and credit memos entered in the system. Buyers will find this information helpful in establishing future purchasing agreements with a vendor. In addition, the report provides a method for recognizing possible write-offs or allowances in future purchases that should be reconciled in the same fiscal period.

Content
The system includes documents with any of the following status on the report:

• Balanced
• Hold
• Provisional
• Partially paid
• One-time hold

Totals
The report shows total document amount by vendor and paying entity. It also gives a grand total.

Column Headings

• VENDOR NUMBER
• SHORT NAME
• INVOICE NUMBER
• PAY NBR
• PRTL PYMT
• INVOICE DATE
• INVOICE STATUS
• INVOICE/(CR-MEMO) AMOUNT
• INV TYP
• PAYMENT DUE DATE