AP-I0013 The Payment Cancellation Register Report

Report Name
Payment Cancellation Register

RMDS Report Group
MM122-6 AP BALANCE/MAINT

Frequency
Every production run

Records/Retention Requirements
ITEM 43013.  Payment Cancellation Report (Y-T-D) (AP-I0013).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.
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ITEM 43014.  Payment Cancellation Report (Daily) (AP-I0013).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to view canceled payments with payment information that has already been extracted to the general ledger.

Content
This report shows canceled payments that appear on the register only if they were extracted to the general ledger before cancellation. The vendor, invoices, gross invoice amount and payment are listed on the report.

Totals
The report totals the gross invoice amount by payment reference number, bank account code, cancellation effective date, cancellation date and paying entity. It also gives a grand total.

Column Headings
The following column headings are listed by paying entity:

• BAP CODE
• PYMT REF NUMBER
• VENDOR NUMBER
• INVOICE NUMBER
• PAYMENT DATE
• PYMT NBR
• PRTL PYMT
• GROSS INVOICE AMOUNT
• PAYMENT AMOUNT