AP-P0003 Employee Advance Usage Report

Report Name
Employee Advance Usage Report

RMDS Report Group
MM122-4 AP CHECK REPORTS

Frequency
Every production run

Records/Retention Requirements
ITEM 43000.  Employee Advance Usage Report (AP-P0003).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to view the total and remaining advance amount used to offset employee expenses.

Content
This report contains the results of processing employee expenses that are applied against advances. The report shows the total expense, the expense amount applied to an advance, the amount of each advance affected, and the amount of any advance not yet used. The report is sorted by employee number (vendor number) within each paying entity.

Totals
This report gives totals by entity for advance amount used and remaining advance amount. The report also gives a grand total for the run for advance amount used and remaining advance amount.

Column Headings

• VENDOR NUMBER
• VEND GRP
• EXPENSE INVOICE NBR
• INVOICE DATE
• PAY NBR
• PRTL NBR
• ADVANCE INVOICE NBR
• ADVANCE DATE
• ADV PYMT
• ADV PRTL
• TOTAL EXPENSE
• EXPENSE AMOUNT APPLIED
• ADVANCE AMOUNT
• REMAINING ADVANCE AMOUNT