AP-P0005 Payment Renumber Parameter Edit Report

Report Name
Payment Renumber Parameter Edit List

RMDS Report Group
MM122-5 AP PAYMENT UPDATE

Frequency
Every production run

Records/Retention Requirements
ITEM 43005.  Payment Renumber Parameter Edit Report (AP-P0005).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 3 year(s) if no litigation, claim, audit, or other official action involving the records has been initiated.  If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Use
Use this report when payment forms are out of sequence when printing payments. The parameters entered for renumbering the forms may be evaluated from this report. Payment forms may get out of sequence because of breaks in the payment form stock caused by the manufacturer, removal of a sequence of forms by someone within the organization so manual payments may be made, or jams caused when aligning the forms on the printer.

Content
This report prints a copy of the payment register showing the bad sequence numbers when payments are printed out of sequence. When the payments are reprinted, the system reprints the payment register with the correct sequence numbers.

To check that the payments have actually been sequenced properly and the forms properly aligned on the printer, compare the parameters in this report with the second printing of the Payment Register and the second printing of the payments.

Totals
N/A

Column Headings

• FORM CODE
• BEGINNING PRINT NBR
• ENDING PRINT NBR
• BEGINNING SYSTEM NBR
• ENDING SYSTEM NBR
• VOID SWITCH
• ERROR MESSAGE