AP-P0006 System Payment Register by Entity Report

Report Name
System Payment Register by Entity

RMDS Report Group
MM122-5 AP PAYMENT UPDATE

Frequency
This report prints automatically when payments are generated. The report is required for daily balancing on days when payments are run.

Records/Retention Requirements
ITEM 43002.  System Payment Register by Entity (AP-P0006).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 3 year(s) if no litigation, claim, audit, or other official action involving the records has been initiated.  If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Use
Use this report to review a list of payments made, by vendor number, for each paying entity.

Content
This report lists all payments made to each vendor within paying entities. For each payment, the report shows the gross, discount, withheld, and net amounts.

Sort
Vendor number
Paying entity

Totals
For each paying entity, the report totals the gross, discount, withheld, and net amounts for employee expenses, permanent advances, temporary advances, and net amounts.

Column Headings

• PAY REF NBR
• PAY DATE
• VENDOR NO
• VENDOR NAME
• RT CD (routing code)
• INVOICE NUMBER
• INV DATE
• PYNO (line payment number)
• PRT (line partial payment number)
• SOURCE CODE
• GROSS AMOUNT
• DISCOUNT AMOUNT
• WITHHELD AMOUNT
• NET AMOUNT