AP-R0003 Employee Expense Reconciliation Summary Report

Report Name
Employee Expense Reconciliation Summary Report

RMDS Report Group
MM122-6 AP BALANCE/MAINT

Frequency
Every production run

Records/Retention Requirements
ITEM 43015.  Employee Expense Reconciliation Summary Report (AP-R0003).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to view individual advances and expenses for each employee in a paying entity.

Content
This report shows paid advances that are not offset by any expenses, including permanent advances. It also shows expenses that have been applied to advances when the payments program was run.

Totals
This report gives totals for unapplied advances, total expenses, total open/on hold expenses and employee balance.

Column Headings
The following column headings are listed for unapplied advances and paid/applied expenses:

• EMP ADVANCE NBR/EMP EXPENSE NBR
• PAY NBR
• PRTL PYMT
• ADVANCE/EXPENSE DATE
• PAYMENT/FINAL PYMT DATE
• ADVANCE AMOUNT/EXPENSE AMOUNT
• NET AMOUNT PAID/NET OUTSTANDING
• TYPE OF ADVANCE/EXPENSE
• PAYMENT/TRAVEL REQST NUMBER