AP-TN002 Accounts Payable 1099 Detail Verification Report by Paying Entity

Report Name
Accounts Payable 1099 Detail Verification Report by Paying Entity

RMDS Report Group
1099-1 AP 1099 REPORTS

Frequency
Normally once a month

Records/Retention Requirements
ITEM 43053.  Accounts Payable 1099 Detail Verification Report by Paying Entity (AP-TN002).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 7 years and upon release from audits.

Use
Use the report to verify that the codes assigned are appropriate and accurate. Also, the report may be used to identify vendors with an invalid taxpayer ID number.

Content
This report prints the basic invoice and payment information for each document to which a 1099 code is assigned. The report organizes the information by 1099 category code, vendor, and paying entity.

Totals
The report calculates the total expense amount and total amount withheld for each category code, vendor, and pay entity. It also prints a total for the entire report for each 1099 category selected.

Column Headings
The following column headings are within each paying entity:

• 1099 CATEGORY
• INVOICE NUMBER
• INVOICE DATE
• PYMT NBR
• PRTL NBR
• INVOICE LINE
• PAYMENT DATE
• EXPENSE AMOUNT
• WITHHELD AMOUNT