AP-TN003 Accounts Payable 1099 Detail Verification Report by Payer Tax ID Number

Report Name
Accounts Payable 1099 Detail Verification Report by Payer Tax ID Number

RMDS Report Group
1099-1 AP 1099 REPORTS

Frequency
Normally once a month

Records/Retention Requirements
ITEM 43054.  Accounts Payable 1099 Detail Verification Report by Payer Tax Id Number (AP-TN003).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 7 years and upon release from audits.

Use
Use the report to verify that the codes assigned are appropriate and accurate. Also, the report may be used to identify vendors with an invalid taxpayer ID number.

Content
This report prints the basic invoice and payment information for each document to which a 1099 code is assigned. The report organizes the information by Payer Tax ID Number, Vendor Tax ID Number, Vendor Number, and 1099 Category Code.

Totals
The report calculates the total expense amount and total withheld amount for each category code, each payer and each type of form (dividends, interest, and miscellaneous income). In addition, it gives a total of number of payees by form.

Column Headings
The following column headings are for each pay TIN:

• 1099 CATEGORY
• PAYING ENTITY
• INVOICE NUMBER
• INVOICE DATE
• PYMT NBR
• PRTL NBR
• INVOICE LINE
• PAYMENT DATE
• EXPENSE AMOUNT
• WITHHELD AMOUNT