Balancing to Available Funds - Expense Memo Report

Report Name
Balancing to Available Funds
Expense Memo

RMDS Report Group
BC950-1 BC BALANCE RPTS

Frequency
Per posting cycle.

Records/Retention Requirements
ITEM 42873.  Balancing to Available Funds- Expense Memo Report.  Budgetary control activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 12 months.

Use
Use this report to verify the expense memo balances on the Available Funds File.

Content
The system identifies the outstanding journal vouchers that affect balances in the Available Funds File (AFF). Using the information in the document files, the system calculates a balance for each company/center/account, then records the corresponding balance from the AFF and lists the difference, if any, between them. When the balances differ, it may be because transactions were posted directly to an account through the general ledger system. The balance in the AFF includes transactions processed through systems other than Purchasing or Accounts Payable.

Totals
The report provides the total amount expensed for each company/center/account combination in the Expense Memo Total for Company/Center/Account field. It also gives the difference, if any, between the Expense Memo Total for Company/Center/Account and the AFF.

Column Headings

• COMPANY
• CENTER
• ACCOUNT
• JOURNAL VOUCHER TOTAL
• EXPENSE MEMO TOTAL FOR CO/CENTER/ACCOUNT
• EXPENSE MEMO TOTAL ON BC AVAILABLE FUNDS
• DIFFERENCE