BCBCD01 Purged Document Report
Report Name
State of North Carolina Budgetary Control System
Purged Document Report
Purged As Of:
RMDS Report Group
BCD PURGE REPORT
Frequency
When needed to maintain efficient file size and operations
Records/Retention Requirements
ITEM 42860. Purged Document Report (BCBCD01). Budgetary control activity.
DISPOSITION INSTRUCTIONS: Destroy in office after 12 months.
Use
Use this report to verify that the Budgetary Control documents having an effective date equal to or preceding the purge date were accurately purged from the Budgetary Control application system.
Content
This report lists the Budgetary Control documents and detail transaction lines whose effective dates equal or precede the specified purge date. The general ledger company-account-center detail for each document line is shown with the amount of each line. The report data is sorted first by company and then by document id.
Totals
This report gives the total number of documents and document lines purged from the Budgetary Control application system as of the purge date for each company.
Column Headings
The following column headings are listed by company and sorted by document id:
- DOCUMENT TYPE
- DOCUMENT ID
- EFF DATE
- APPL AREA
- DATA TYPE
- CHECK
- UPDT AFF
- SGC
- CPA
- TOTAL
- LINE
- DR/CR
- ACCOUNT
- CENTER
- SOURCE
- ACCT RULE
- AMOUNT
- DESCRIPTION 1
- DESC 2
- DESC 3
- PROJ COMP
- PROJ CODE
- TRANSFER COMP