BD704 Statement of Cash, Receipts, Disbursements and Balances Report

Report Series Name

C-U-GL-BD704-CSH-REC-FUND (agency run report) or
C-GL-BD704-CSH-REC-FUND (OSC production report)

Report Name

BD704 - Statement of Cash Receipts, Disbursements and Balances

Library

Source code for agency run report is located in GLPUBLIC library.

Report is also run during the nightly production cycle for the current month and the previous month. Copies of these reports may be found in Systemware groups OSCOP* MOPRE-6 BD704 REPORTS and OSCOP* MOCUR-6 BD704 REPORTS where the * is replaced by "C" or "F" depending on which region the agency is located.

Records/Retention Requirements

ITEM 42842.  Statement of Cash, Receipts, Disbursements, and Balances (C-GL-BD704-CSH-REC-FUND).  Monthly budget reports.

DISPOSITION INSTRUCTIONS:  Destroy in office when released from all audits.

Use

Use this report to review the ending cash balance (accounts 111260, 11R260, 121260, 112250) summarized by fund within budget code. This report used to be named the DAPG44 report. It is part of the required month-end certification report series.

Content

This report contains a summary of cash transactions (accounts 111260, 11R260, 121260, 112250). General fund and capital improvement projects budget codes should not use this account and are therefore excluded from this report. Each line is a summary by fund (purpose) within the code. There is a page break between budget codes.

Totals

This report gives totals for each budget code.

Column Headings - column/line numbers refer to the sample report layout

BEGINNING CASH - (Column D) is the beginning cash balance (accounts 111260, 11R260, 121260, 112250) for each fund within the code. The CURRENT MONTH amount is the ending cash balance from the prior period. The YEAR TO DATE amount is the ending cash balance as of June 30 from the prior fiscal year.

ADDITIONS - (Column E) is the total of actual cash increases for each fund within the code. The CURRENT MONTH amount should equal the Current Total Cash Revenues line on the BD701 report. The YEAR TO DATE amount should equal the To Date Total Cash Revenues line on the BD701 report.

DEDUCTIONS - (Column F) is the total of actual cash decreases for each fund within the code. The CURRENT MONTH amount should equal the Current Total Cash Expenditures line on the BD701 report. The YEAR TO DATE amount should equal the To Date Total Cash Expenditures line on the BD701 report.

ASS/LIAB/EQU - (Column G) is the total total of all accounts listed in the INCREASE/DECREASE IN ASSETS/LIABILITIES/EQUITY (Line 15) section of the BD702 report. This amount represents an adjustment to the cash balance by transactions to accounts that are included on the BD701 report.

ENDING CASH CALCULATED - (Column H) is the sum of the beginning cash plus or minus the additions, deductions, and assets/liability/equity columns. This is a calculation of Column E plus Column F minus Column G plus Column H.

ENDING CASH ACTUAL - (Column I) is the actual cash balance for each fund within the budget code.

Run Statements

The run statement member name is C-U-GL-BD704-CSH-REC-FUND-RUN

000100 OPTION LIBRARY(GLPUBLIC)
000110 RUN C-U-GL-BD704-CSH-REC-FUND ;
000120 INTO LIBRARY XXXXXXXXXX ;
000200 VARIABLE PERIOD ;
000300 99 ;
000400 VARIABLE PRIOR-YEAR-IND ;
000500 'N' ;
000600 SELECT GL-COMPANY-ID ;
000700 'XXXXX' ;
000800 SELECT GL-CENTER-ID ;
000900 'XXXXXXXX'

Type over the displayed variable values with your agency's values.