Budgetary Control Extract For Financial Controller Report

Report Name
Budgetary Control
Extract for Financial Controller Report

RMDS Report Group
BC320-1 BC AUDIT REPORTS

Frequency
Per posting cycle

Records/Retention Requirements
ITEM 42862.  Budgetary Control Extract For Financial Controller Report.  Budgetary control activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 12 months.

Use
Use this report to verify that transactions passed correctly from the Budgetary Control transaction file to Financial Controller by balancing the report totals to the Financial Controller Collect and Merge Recap Report.

Content
This report provides detail about the commitment, encumbrance, and expense transactions extracted from the BC transaction file for each company and source application system. A transaction is only extracted to Financial Controller if all of the following criteria are met: the transactions document status is completed, the transaction has not been previously extracted, the extract indicator is set to Y, and the transactions effective date is earlier than or the same as the extract date.

Totals
The report gives totals for the number of transactions extracted and the total debit or credit amounts extracted for each combination of source application area, company, and data type. It also provides totals by data type for each source application system and grand totals by data type for all extracted transactions.

Column Headings

• SOURCE DOCUMENT KEY
• LINE
• APPL AREA
• DATA TYPE
• AFF FIELD
• ACCT RULE
• ACTIVITY
• DR/CR
• COMP
• ACCOUNT
• CENTER
• EFF DATE
• AMOUNT
• DESCRIPTION 1
• DESC 2
• DESC 3
• PROJ COMP
• PROJ CODE