FC714-1 BPS Interface - BPS to GL Interface Posting Accounts Report

Report Name
BPS To GL Interface
Posting Accounts

RMDS Report Group
FC714-1 BPS INTERFACE

Frequency
As necessary

Records/Retention Requirements
ITEM 42901.  Financial Controller BPS to GL Interface Posting Accounts (FC RMSID24).  Financial controller activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 12 months.

Use
Use this report to insure that amounts interfaced from the BPS (Budget Preparation System) to NCAS are correct. Compare the totals on this report to reports available from the BPS system and reconcile any differences. Any differences must be reported to Office of State Budget and Management (OSBM) for resolution.

Content
This report contains the certified budgetary amounts by detail company/account/center sorted by budget code as approved by the State Legislature. The amounts on this report post to the certified budgetary accounts (78XXXX or 68XXXX) in NCAS with generated offsets to the State Appropriations (689100) or Budgeted Fund Balance (689200) accounts as applicable. These amounts post also to the authorized budgetary accounts (73XXXX or 63XXXX) in NCAS to establish an agencys beginning working budget for a fiscal year.

Totals
This report gives totals for budgeted expenditures (78XXXX) and estimated revenues (68XXXX) by fund (positions 1-4 of center) within budget code.

Column Headings

  • BUDGET - lists the budget code as associated with the company/fund/fiscal year combination on the Master Company Fund Table.
  • FUND - lists positions 1-4 of center (fund number).
  • COMP - lists the company number.
  • ACCOUNT - lists the account number.
  • CENTER - lists the center number.
  • AMOUNT - lists the amount to be posted to the company/account/center combination.
  • DR/CR - lists DR to denote a debit amount or CR to denote a credit amount.
  • DESCRIPTION - lists the account description.