FC714-1 BPS Master File Discrepancies Report

Report Name
Interface Error Report

RMDS Report Group
FC714-1 BPS INTERFACE

Frequency
As necessary

Records/Retention Requirements
ITEM 42900.  Financial Controller Interface Error Report (FC RMSID30).  Financial controller activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 12 months.

Use
Use this report to review accounting key errors in the BPS (Budget Preparation System) to GL (General Ledger) interface that would prevent the accounting distribution in question from being added online in NCAS. Use this report in conjunction with the FICS 11500 Batch Proof List Report to make corrections to the BPS to GL interface transactions.

Content
This report contains the list of accounting keys that cannot be added as is to NCAS. This report alone does not list all possible errors that may occur in the BPS to GL Interface. Review the FICS 11500 Batch Proof List Report for other invalid and/or inactive accounting distribution errors. All errors must be corrected before releasing the batch from Suspended Batch Master (SBM) file for processing. Invalid accounting keys released from SBM post to the suspense account/center in NCAS.

Totals
Not applicable

Column Headings

  • COMPANY - lists the company number.
  • ACCOUNT - lists the account number.
  • CENTER - lists the center number.
  • AMOUNT - lists the posting amount associated with the company/account/center combination that is in error.
  • ERROR MESSAGE - lists the error messages. The possible error messages and resolutions are listed below:

Account Not Found on Master Company - This account is not on the statewide chart of accounts. Contact the agencys OSC systems accountant for assistance in determining which account to use.

Account Not Found for Company - This agency-specific account has not yet been associated with the company number by the agency. This account is designated as an AA account within the statewide chart of accounts. AA accounts are those accounts listed in the State Information Guide (SIG) where the positions 5-6 of the account number are AA. Agencies are responsible for creating a unique account description for this type of account within their agency.

Company Not Found - This company number has not been set up in NCAS. If it should be a valid company number for the agency, contact the agencys OSC systems accountant for assistance.

Fund Not Found - This fund number (positions 1-4 of center) has not been added to the Master Company/Fund Table in NCAS. Contact the agencys OSC systems accountant in order to get this fund added to the table.