AP-F0002 Invoice Purge Report

Report Name
Invoice Purge

RMDS Report Group
APPG5-2 Invoice Purge Rpt

Frequency
As needed to maintain an efficient file size and operations.

Records/Retention Requirements
ITEM 43092.  Invoice Purge Report (AP-F0002).  Purge records from online system.

Disposition Instructions:  Maintained on-line for 4 fiscal years

Use
Use this report to view the invoices that have been purged from the system. Specify purge with a run-time variable. When a document is entered, the system checks the history file and the current file for a duplicate. Thus, complete information for outdated documents does not have to be kept on the current file.

Content
The invoice Purge Report lists all the invoices that have been purged from the system when the invoice purge program is run. The report lists the vendor or employee, document number, document type, control number, control date, and status.

Totals
N/A

Column Headings
The following column headings are for each pay entity:

• Vendor
• Grp
• Invoice number
• Invoice date
• Pymt
• Prtl
• Cntl nbr
• Cntl date
• Status
• Gl eff date paid/cancel