AP-FE002 Employee Document Purge Report

Report Name
Employee Document Purge

RMDS Report Group
APPG3-2 Emp Doc Purge Rpt

Frequency
As needed to maintain an efficient file size and operations.

Records/Retention Requirements
ITEM 43089.  Employee Document Purge Report (AP-FE002).  Purge records from online system.

Disposition Instructions:  Maintained on-line for 4 fiscal years

Use
The report lists the employee advance and expense documents that have been purged from the system when the employee purge program is run. Specify purge with a run-time variable.

Content
The document status must be fully paid, partially paid, or canceled before an employee document is eligible for purge. The payment must be reconciled, and the payment general ledger effective date must be earlier than or the same as the purge-through date specified in the run statement. All general ledger entries must have been extracted.

Totals
N/A

Column Headings
The following column headings are for each pay entity:

• Vendor
• Grp
• Invoice number
• Invoice date
• Pymt
• Prtl
• Doc type
• Cntl nbr
• Cntl date
• Status
• Gl eff date paid/cancel
• Reference document nbr
• Pymt prtl