Listing of Purchase Orders by Account Distribution (by center) Report

Report Series Name
C-U-PS-PO-Encumbrance

Report Name
Listing Of Purchase Orders By Account Distribution (by center)

Library
Source code is located in PSPUBLIC

Use
This report series is used to determine which open purchase order lines are included in the Available Funds File (AFF) encumbrance balance. The reports should be generated whenever questions arise concerning the transactions affecting the AFF encumbrance balance. This series includes reports sorted by account, center, purchase order number, and by vendor.

Content
Lists each open purchase order line, vendor, item description, and amount of encumbrance remaining on the AFF, sorted by center.

Totals
By report

Column Headings

• BUYING ENTITY - code which identifies the default buying policy options assigned to the purchase order
• PO NUMBER - Unique number which identifies the purchase order
• BLANKET RELEASE NUMBER - Unique number that identifies a release being made against a blanket purchase order
• LINE NUMBER - Purchase order line number
• VENDOR SHORT NAME - Fifteen character abbreviation of the vendor name as listed in the NCAS Vendor File
• FIRST LINE OF ITEM DESCRIPTION - Description of the item being purchased as listed on this purchase order line

Run Statements
The run statement member name is C-U-PS-PO-Encumbrance-Run

000100 Option Library(Pspublic)
000200 Run C-U-Ps-Po-Encumbrance
000300 Into Library Xxxxxxxx
000400 Select Pur-Po-Line-Gl-Company-Id
000500 'Xxxx'
000600 Select Pur-Po-Line-Gl-Account-Id
000700 'Xxxxxxxxxxxxxxxxxx'
000800 Select Pur-Po-Line-Gl-Center-Id
000900 'XXXXXXXXXXXX'

Type over the displayed variable values with your agency’s values