PS-P1910 PO Purge Report

Report Name
PO Purge

RMDS Report Group
PSPG1 Po Purge

Frequency
As needed to maintain an efficient file size and operations.

Records/Retention Requirements
Item 43094.  PO Purge (PS-P1910).  Purge records from online system.

Disposition Instructions:  Maintained on-line for 4 fiscal years

Use
This report lists the purchase order information that has been purged from the system when the PO purge program is run. When the system purges a purchase order, it purges all PO lines, comments, and statistical information associated with the order.

Content
This report identifies the buying entity, PO number and type, the date activity last occurred, the PO status, and the total monetary value of the order. It also includes the short name of the vendor associated with the order and the vendors paying entity.

Totals
N/A

Column Headings
The following column headings are by buying entity:

• Po number
• Po type
• Date of last activity
• Status
• Pay entity
• Vendor short name
• Calculated po total