Purchase Order Details Purge Report

Report Name
Purchase Order Details Purge Report

RMDS Report Group
PSPG1A Po Purge Details

Frequency
As needed to maintain an efficient file size and operations.

Records/Retention Requirements
Item 43096.  Purchase Order Details Purge Report.  Purge records from online system.

Disposition Instructions:  Maintained on-line for 4 fiscal years

Use
This report lists the detailed purchase order information that has been purged when the PO purge program is run. When the system purges a purchase order, it purges all PO lines, comments, and statistical information associated with the order.

Content
A PO is eligible for purge when the PO header status is canceled or closed. This report lists, by Company-ID number, the details of all the purged purchase orders.

Totals
The report gives total POs and total extended value.

Column Headings

• Buy ent
• Po number
• Blnkt rel #
• Line nbr, buy id
• Payment basis
• Line status
• Req number
• Req ln #
• Po type
• Pay ent
• Quantity ordered
• Uop
• Unit price
• Extended value
• Vendor number
• Vg
• Vendor name
• Item number
• Last receipt date
• Comp
• Account
• Center
• Am
• Tol pct
• Tol amt
• Item description