NCAS System Status

OSC Support Services Center (919) 707-0795

Current Status

System	Status
NCAS	Operating Normally

Latest Updates

Date	Time	Status
7/5/24	9:30 AM	HR-PY Integrated System Payroll Accruals to NCFS The HR-PY Integrated System’s payroll accruals to NCFS will post the evening of 7/05/2024. Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.
6/3/24	9:00 AM	Payroll staff Budget staff Fiscal Staff Employee time data through June 30th must be approved by July 15, 2024. Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report (ACFR). The OSC HR/Payroll team utilizes time data for the year-end Compensated Absences Report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2024, is used in this process and must be up to date. Therefore, all HR-Payroll (aka Beacon)-serviced agencies must ensure that employee time data through June 30 is recorded, released, and approved no later than Monday, July 15, 2024. Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this. Final reports for Annual Comprehensive Financial Report use will be produced on July 19, 2024. The Compensated Absence Report will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@ncosc.gov) or 919-707-0707.
10/3/23	11:00 AM	As of Oct. 5th, only GL and Budgetary Control will be available for entry in NCAS. All other modules will become Inquiry-Only. As of Oct. 5th, only September transactions should be entered in NCAS – No October entries should be entered into NCAS after Oct. 4th.
9/29/23	10:30 AM	In response to agency requests to increase NCAS availability – and get as many transactions into NCAS prior to NCFS cutover – we will have the system up this weekend 7am-5pm on Saturday and Sunday. Nightly production jobs will not process on those days but transactions can be keyed. As a reminder, all invoices need to be paid by October 3. NCAS will be available this weekend: Saturday, September 30 – 7am until 5pm Sunday, October 1 – 7am until 5pm
8/1/23	8:00 AM	Payroll staff NCFS staff Budget staff Fiscal Staff The September 1, 2023 bi-weekly payroll will post in August. All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please also make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.
7/31/23	9:00 AM	General Ledger Detail Purge On July 28th, the OSC purged the General Ledger detail posting entries for FY 2021/2022 from the online system and the agency specific detail ledger (DAPG67) files. Only GL entries with an effective date of 6/30/22 to the current date are available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files contain postings from 07/01/22 through the current date. FY2021/2022 details have been relocated to the EOY files.
7/21/23	9:00 AM	General Ledger Detail Purge On July 28th, OSC will purge the General Ledger detail posting entries for FY 2021/2022 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/22 to the current date will be available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files will contain postings from 07/01/22 through the current date. FY2021/2022 details will be relocated to the EOY files.
7/7/23	10:00 AM	REMINDER A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 21st deadline. At the end of July 21st, all temporary assets that remain in the CAP temporary level will be purged. Please clear all assets that are appearing under the 7999 control number by close of business July 21th. The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module. Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account. After July 21st, agencies are reminded not to retire, transfer, or perform maintenance on any prior year asset in preparation for NCFS conversion.
7/6/23	8:00 AM	HR-PY Integrated System Payroll Accruals to NCAS The HR-PY Integrated System’s payroll accruals to NCAS will post the evening of 7/06/2023. Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.
7/3/23	7:30 AM	What’s New – New Fiscal Year and June Month End Certified Report Location Fiscal Year 2024 is now open and the NCAS is available for processing transactions. Reminder: Certified month-end reports for June 29, 2023 will be located in the Systemware report series OSCOP* FY2023 BD**. All** BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th. The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.
6/23/23	11:30 AM	Currently in NCAS, transactions can be posted to any period in an open fiscal year. As part of OSC’s ongoing efforts to prepare for NCFS Release 3 and the need to create accurate conversion files, a change has been implemented regarding the periods available in NCAS. As of this month, only the current and two prior periods are available for posting in NCAS. In the month of June, for example - June, May and April are available periods. Going forward, any transaction dated outside the available periods will go to SBM and will require the user to manually update the record to reflect an open period. If an agency has a valid business reason that requires a transaction to post to a closed period, OSC will consider allowing the transaction to post once all parties have discussed and agreed. Implementing this change in NCAS will greatly help us as we work towards NCFS Release 3 readiness and ensuring that the data converted for your agencies is accurate and complete.
6/16/23	8:00 AM	Final Check Write and System Status Reminder The final check write for FY 2023 will be on Tuesday, June 27th. The checks will print on Wednesday, June 28th. June 27th is also the last date for manual checks involving cash for FY 2023 without permission from OSC’s Central Compliance Section. NCAS will NOT be available on Saturday, July 1, 2023, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Friday night’s processing will be available through X/PTR. DSS files will also be updated and available. Interface files submitted after 7 pm on Friday, June 30th will not process until Monday’s (July 3rd) production cycle. All NCAS functions will resume on Monday, July 3, 2023.
6/5/23	3:00 PM	What’s New … System Availability NCAS will NOT be available on Saturday, July 1, 2023, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Friday night's processing will be available through X/PTR. DSS files will also be updated and available. Interface files submitted after 7 pm on Friday, June 30th will not process until Monday night’s (July 3rd) production cycle. All NCAS functions will resume on Monday, July 3rd.
6/1/23	10:00 AM	Payroll staff Budget staff Fiscal Staff Employee time data through June 30th must be approved by July 17, 2023. Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report (ACFR). The OSC HR/Payroll team utilizes time data for the year-end Compensated Absences Report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2023, is used in this process and must be up-to-date. Therefore, all HR-Payroll (aka Beacon)-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 17, 2023. Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this. Final reports for Annual Comprehensive Financial Report use will be produced on July 21, 2023. The Compensated Absence Report will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@osc.nc.gov) or 919-707-0707.
5/10/23	3:00 PM	What’s New – Update of Year End Checklist and Special Processing Hours: The OSC webpage has been updated with the new "Agency End of Year Calendar & Checklist" for the 2023 fiscal year close. Please note that the final check run for 2023 will be on Tuesday, June 27th to be printed on Wednesday, June 28th. June 27th is also the last date for manual checks involving cash for FY 2023 without permission from OSC’s Central Compliance Section. Also posted on the OSC webpage are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates. The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the OSC State Agency Resources webpage or the following web address: https://www.osc.nc.gov/state-agency-resources/year-end-reporting/ncas-year-end.
3/22/23	3:00 PM	CSeries Support Message - State entities who currently use C-Series through the NC Office of the State Controller’s licenses will be migrated to new printers and a new Oracle solution as part of NCFS Release 3. More information to come on that effort. For entities who are not using NCAS or Release 3 of NCFS to generate AP payments, please ensure you are making the necessary arrangements to migrate off C-Series prior to June 30, 2024. If you have any questions about this change, please reach out to Taylor Brumbeloe (taylor.brumbeloe@osc.nc.gov) or Ram Kuntamukkala (ram.kuntamukkala@osc.nc.gov).
2/17/23	9:30 AM	CSeries is now available to print checks. If you receive a Security Alert popup menu, click Yes and it you will then be able to enter your login credentials for CSeries.
2/17/23	8:00 AM	Checks did not interface to the CSeries software during last night’s (2/16/23) production run due to technical issues. The technical team is working on the issue. Please check back for updates. We apologize for the inconvenience.
2/1/23	9:00 AM	NCAS agencies: Payroll staff NCFS staff Budget staff Fiscal Staff The March 3, 2023 bi-weekly payroll will post in February. All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.
1/27/23	8:00 AM	Fiscal Year 2022 Close (System Status Message) Fiscal Year 2022 has been successfully closed and all data related to 2022 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21). Agencies that run custom IE reports containing a "prior year closed or open" variable are reminded to update their reports or run statements to reflect the closed status of the previous year.
1/19/23	11:00 AM	The system close of fiscal year 2022 will begin on Thursday evening, January 19th. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2022 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Friday morning, January 20th. They may also observe balances on their Friday morning reports for account/center 390000-9998. These balances will be eliminated when the final stage of the prior year close is completed on Friday evening, January 20th. Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Monday morning, January 23rd.
1/3/23	9:00 AM	NCAS agencies: Payroll staff NCFS staff Budget staff Fiscal Staff The February 3, 2023 bi-weekly payroll will post in January. All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.
12/20/22	9:00 AM	Inventory did not process last night from the P region. Please disregard any Inventory reports that were printed for 12/19/2022.
9/30/22	8:45 AM	Annual 2022 1099 memo and information (SA Memo 23-1 and attachments)
9/1/22	3:00 PM	BD704 Information & Monthly Review Process Procedures BD704 Information & Monthly Review Process procedures added to NCAS Procedures webpage.
8/1/22	11:10 AM	General Ledger Detail Purge On July 29th, OSC purged the General Ledger detail posting entries for FY 2020/2021 from the online system and the agency specific detail ledger (DAPG67) files. Only GL entries with an effective date of 6/30/21 to the current date are available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files contain postings from 07/01/21 through the current date. FY2020/2021 details have been relocated to the EOY files.
8/1/22	9:00 AM	NCAS agencies: Payroll staff NCFS staff Budget staff Fiscal Staff The September 2, 2022, bi-weekly payroll will post in August. All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.
7/22/22	9:10 AM	General Ledger Detail Purge On July 29th, OSC will purge the General Ledger detail posting entries for FY 2020/2021 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/21 to the current date will be available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files will contain postings from 07/01/21 through the current date. FY2020/2021 details will be relocated to the EOY files.
7/7	7:45 AM	REMINDER A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 20 dead line. At the end of July 20, all temporary assets that remain in the CAP temporary level will be purged. Please clear all assets that are appearing under the 7999 control number by close of business July 20th. The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module. Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account.
7/7/22	7:30 AM	Integrated HR-Payroll System Payroll Accruals to NCAS The Integrated HR-Payroll System’s payroll accruals to NCAS will post the evening of 7/07/2022. Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.
7/5/22	8:30 AM	New Fiscal Year and June Month End Certified Report Location Fiscal Year 2023 is now open and the NCAS is available for processing transactions. Reminder: Certified month-end reports for June 29, 2022 will be located in the Systemware report series OSCOP* FY2022 BD**. All** BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30^th will also have the effective date programmatically changed to June 29^th. The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.
6/15/22	10:00 AM	Final Check Write and System Status Reminder The final check write for FY 2022 will be on Monday, June 27th. The checks will print on Tuesday, June 28th. June 27th is also the last date for manual checks involving cash for FY 2022 without permission from OSC’s Central Compliance Section. NCAS will NOT be available on Friday, July 1, 2022, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Thursday night’s processing will be available through X/PTR. DSS files will also be updated and available. Interface files submitted after 7 pm on Thursday, June 30th will not process until Tuesday’s (July 5th) production cycle. All NCAS functions will resume on Tuesday, July 5, 2022.
6/6/22	2:55 PM	System Availability NCAS will NOT be available on Friday, July 1, 2022, for online inquiry or processing. I.E., system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Wednesday and Thursday nights’ processing will be available through X/PTR. DSS files will also be updated and available. Interface files submitted after 7 pm on Thursday, June 30th will not process until Tuesday night’s (July 5th) production cycle. All NCAS functions will resume on Tuesday, July 5, 2022.
6/2/22	9:10 AM	Payroll staff Budget staff Fiscal Staff Employee time data through June 30th must be approved by July 18, 2022. Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report. The OSC HR/Payroll team utilizes time data for the year-end compensated absences report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2022, is used in this process and must be up-to-date. Therefore, all HR-PY Integrated System-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 18, 2022. Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this. Final reports for Annual Comprehensive Financial Report use will be produced on July 22th. The compensated absence reports will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@osc.nc.gov) or 919-707-0707.
5/31/22	10:30 AM	The Suspended Batch Validation Errors report will be run daily for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches. The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year-Open process. The report is in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 1st.
5/10/22	3:00 PM	Update of Year End Checklist and Special Processing Hours: The OSC webpage has been updated with the new "Agency End of Year Calendar & Checklist" for the 2022 fiscal year close. Please note that the final check run for 2022 will be on Monday, June 27th to be printed on Tuesday, June 28th. June 27th is also the last date for manual checks involving cash for FY 2022 without permission from OSC’s Central Compliance Section. Also posted on the OSC webpage are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates. The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the OSC State Agency Resources webpage or the following web address: https://www.osc.nc.gov/state-agency-resources/year-end-reporting/ncas-year-end.
3/1/22	7:55 AM	NCAS agencies: Payroll staff NCFS staff Budget staff Fiscal Staff The April 1, 2022 bi-weekly payroll will post in March. All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.
12/29/21	1:30 PM	Fiscal Year 2021 Close Fiscal Year 2021 has been successfully closed and all data related to 2021 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21). Agencies that run custom IE reports containing a "prior year closed or open" variable are reminded to update their reports or run statements to reflect the closed status of the previous year.
12/21/21	11:00 AM	Fiscal Year Close The system close of fiscal year 2021 will begin on Tuesday evening, December 21st. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2021 and Year End Closing Entry in the Description 1 field of the documents on Wednesday morning, December 22nd. They may also observe balances on their Wednesday morning reports for account/center 390000-9998. These balances will be eliminated when the final stage of the prior year close is completed on Wednesday evening, December 22nd. Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Tuesday morning, December 28th.
10/8/21	4:40 PM	NCAS agencies: Payroll staff NCFS staff Budget staff Fiscal Staff The NCAS BC Docs related to these payroll entries will be loaded into NCAS tonight (10/8) and be available for posting on Monday (10/11). No manual BC Docs need to be keyed for these payroll entries. If you have questions concerning a specific entry please submit a ticket through OSC Support Services at osc.support.services@osc.nc.gov.
10/8/21	7:35 AM	NCAS agencies: Payroll staff NCFS staff Budget staff Fiscal Staff NCFS requisitions associated with HR-Payroll System run number 74736 are available. The ZFIR018 (SAP Payroll Postings to FI/CO Report) normal variant is also available to reconcile.
10/1/21	9:20 AM	22-8 Annual 2021 1099 Memo 22-8 Attachment 1 22-8 Attachment 2
9/1/21	8:00 AM	The October 1, 2021 bi-weekly payroll will post in September. All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.
8/2/21	7:50 AM	General Ledger Detail Purge On July 30th, OSC purged the General Ledger detail posting entries for FY 2019/2020 from the online system and the agency specific detail ledger (DAPG67) files. Only GL entries with an effective date of 6/30/20 to the current date are available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files contain postings from 07/01/20 through the current date. FY2019/2020 details have been relocated to the EOY files.
8/1/21	10:15 AM	NCAS agencies: Payroll staff CMCS staff Budget staff Fiscal Staff The September 3, 2021 bi-weekly payroll will post in August. All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.
7/23/21	7:40 AM	General Ledger Detail Purge On July 30th, OSC will purge the General Ledger detail posting entries for FY 2019/2020 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/20 to the current date will be available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files will contain postings from 07/01/20 through the current date. FY2019/2020 details will be relocated to the EOY files.
7/8/21	8:30 AM	Fixed Assets Notice A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 16th dead line. At the end of July 16th, all temporary assets that remain in the CAP temporary level will be purged. Please clear all assets that are appearing under the 7999 control number by close of business July 16th. The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module. Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account.
7/7/21	9:40 AM	Integrated HR-Payroll System Payroll Accruals to NCAS The Integrated HR-Payroll System payroll accruals to NCAS will post the evening of 7/07/2021. Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.
7/2/2021	8:15 AM	New Fiscal Year and June Month End Certified Report Location Fiscal Year 2022 is now open and the NCAS is available for processing transactions. Reminder: Certified month-end reports for June 29, 2021 will be located in the Systemware report series OSCOP* FY2021 BD****. All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th. The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.
7/1/2021	10:15 AM	CMCS Inquiry Access As of Friday, July 30th inquiry-only access to CMCS will no longer be granted. Users with inquiry-only access as of July 30th will maintain that access but no additional users will be granted access after that date.
6/16/2021	3:45 PM	Final Check Write and System Status Reminder The final check write for FY 2021 will be on Friday, June 25th. The checks will print on Monday, June 28th. June 25th is also the last date for manual checks involving cash for FY 2021 without permission from OSC’s Central Compliance Section. NCAS will NOT be available on Thursday, July 1, 2021 for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Wednesday night’s processing will be available through X/PTR. DSS files will also be updated and available. Interface files submitted after 7 pm on Wednesday, June 30th will not process until Friday’s (July 2nd) production cycle. All NCAS functions will resume on Friday, July 2, 2021.
6/8/21	10:15 AM	System Availability NCAS will NOT be available on Thursday, July 1, 2021, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Tuesday and Wednesday nights’ processing will be available through X/PTR. DSS files will also be updated and available. Interface files submitted after 7 pm on Wednesday, June 30th will not process until Friday night’s (July 2nd) production cycle. All NCAS functions will resume on Friday, July 2, 2021.
6/7/21	8:00 AM	Payroll staff Budget staff Fiscal Staff Employee time data through June 30th must be approved by July 19, 2021 Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Comprehensive Annual Financial Report. The OSC HR/Payroll team utilizes time data for the year-end compensated absences report which is an integral part of the Comprehensive Annual Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2021, is used in this process and must be up-to-date. Therefore, all BEACON-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 19, 2021. Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this. Final reports for Comprehensive Annual Financial Report use will be produced on July 23th. The compensated absence reports will no longer be sent to the agencies except by special request through BEST shared service center, (BEST@osc.nc.gov) or 919-707-0707.
5/27/21	11:30 AM	The Suspended Batch Validation Errors report will be run daily for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches. The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year-Open process. The report is in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 1st.
5/4/21	1:30 PM	Update of Year End Checklist and Special Processing Hours: The OSC webpage has been updated with the new "Agency End of Year Calendar & Checklist" for the 2021 fiscal year close. Please note that the final check run for 2021 will be on June 25th to be printed on Monday, June 28th. June 25th is also the last date for manual checks involving cash for FY 2021 without permission from OSC’s Central Compliance Section. Also posted on the OSC webpage are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates. Agency End of Year Calendar & Checklist and the Special Hours
3/1/21	8:25 AM	NCAS agencies: Payroll staff CMCS staff Budget staff Fiscal Staff The April 1, 2020 bi-weekly payroll will post in March. All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.