PS-P1695 Batch Document Process Totals Report

Report Name
State of North Carolina Purchasing System
Batch Document Process Totals

RMDS Report Group
MM119-1 REQ. to P.O.

Frequency
Every production run

Records/Retention Requirements
ITEM 42987.  Batch Document Process Totals (PS-P1695).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to review a summary of all batch purchase order line transaction activity for a batch cycle in summary form.

Content
All batch PO line transaction activity is shown as POPT (Purchase Order Process Totals) transactions accepted plus POPT transactions rejected, plus POPT transactions accepted with budgetary control exceptions. This equals the total number of POPT transactions input into the batch cycle. Batch PO and Batch Req-to-PO transactions also appear on this report.

Totals
This report gives grand totals for accepted, rejected, accepted w/ BC and input by POPT add transactions, POPT change transactions, POPT delete transactions, POPT cancel transactions, REQ/PO transactions and invalid transactions.

Column Headings

• POPT (Purchase Order Process Total) ADD TRANSACTIONS
• POPT CHANGE TRANSACTIONS
• POPT DELETE TRANSACTIONS
• POPT CANCEL TRANSACTIONS
• REQ/PO TRANSACTIONS
• INVALID TRANSACTIONS
• ACCEPTED
• REJECTED
• ACCEPTED W/ BC
• INPUT