Recording Flagged Accrual for Cash Receipts Step-by-Step

 

Step After Sign On

1.

Type .BC in the ACTION field on any screen and press ENTER to access the Budgetary Control Menu (001) screen. (You must type the period.)

2.

Type 2 in the NEXT FUNCTION field and press ENTER to access the Budgetary Control Document Entry Menu (200) screen.

3.

Type 1 in the NEXT FUNCTION field and press ENTER to access the Journal Voucher Entry (211) screen.

4.

To create a new journal voucher:               Type A in the OPTION field. 
To continue work on a journal voucher:      Type C in the OPTION field.

5.

Type your document id number in the DOCUMENT ID field. THE 3RD AND 4TH POSITION MUST BE 23. 

Note: Your agency will have a standard numbering system for these transactions.

6.

Type your initials in the APPLICATION AREA field and press ENTER to access the Journal Voucher Entry (212) screen.

7.

Type the current date (MMDDYY format) in the EFFECTIVE DATE field.

8.

Type the total amount of the transaction in the TOTAL field. (Be sure to include the decimal point.)

9.

Type your company number in the COMPANY ID field.

10.

Type the data type code in the DATA TYPE CODE field and press ENTER to access the Journal Voucher Entry (213) screen.

11.

Type a sequence number, beginning with 0001 in the LINE field.

12.

Type one of the following in the TRANSACTION CODE field: 

  • A  Add
  • C  Change
  • D  Delete
  • *  Hold

13.

Type the account number you wish to credit or debit in the COMP/ACCT/CNTR field.

14.

TAB to the CNTR part of the COMP/ACCT/CNTR field and type your center number.

15.

Type the amount being debited or credited in the DEBIT/CREDIT AMOUNT field.

16.

To credit the account, type CR  in the DEBIT/CREDIT CODE field. 
To debit the account, type DR  in the DEBIT/CREDIT CODE field.

17.

Type a description that will enable you to track the transaction in the Description field other than line 3. On Line 3 of the description field, type the Accounts Receivable account number that the receipt account should be offset against and press Enter. The system is now ready to accept additional lines of your transaction.

18.

Repeat steps 11-17 until all lines of the transaction are complete.

19.

When the last line has been entered, TAB to the OPTIONS field, type E (End) and press ENTER. You return to the 211 screen and a message appears indicating the transaction status.