Recording a Reversion Step-by-Step
After signing on:
1. |
Type .BC in the ACTION field on any screen and press ENTER to access the Budgetary Control Menu (001) screen. (You must type the period.) |
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2. |
Type 2 in the NEXT FUNCTION field and press ENTER to access the Budgetary Control Document Entry Menu (200) screen. |
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3. |
Type 1 in the NEXT FUNCTION field and press ENTER to access the Journal Voucher Entry (211) screen. |
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4. |
To create a new journal voucher: Type A in the OPTION field. |
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5. |
Type your document ID number in the DOCUMENT ID field. Note: Your agency will have a standard numbering system for these transactions. |
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6. |
Type your initials in the APPLICATION AREA field and press ENTER to access the Journal Voucher Entry (212) screen. |
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7. |
Type today's date or the date you want the transaction to be effective (MMDDYY format) in the EFFECTIVE DATE field. |
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8. |
Type the total amount of the transaction in the TOTAL field. (Be sure to include the decimal point.) |
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9. |
Type your company number in the COMPANY ID field. |
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10. |
Type 2 in the DATA TYPE CODE field to indicate a balance transaction entry and press ENTER to access the Journal Voucher Entry (213) screen. |
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11. |
Type a sequence number, beginning with 0001 in the LINE field. |
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12. |
Type one of the following in the TRANSACTION CODE field:
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13. |
Type the account number you wish to credit or debit in the COMP/ACCT/CNTR field. Use the following accounts and corresponding accounting rules to record a quarterly reversion:
Note: The transactions posted to the GL as a result of this reversion entry are as follows:
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14. |
TAB to the CNTR part of the COMP/ACCT/CNTR field and type your center number. |
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15. |
Type the amount being debited or credited in the DEBIT/CREDIT AMOUNT field. |
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16. |
To credit the account, type CR (or 60) in the DEBIT/CREDIT CODE field. |
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17. |
Type a description that will enable you to track the transaction in the DESCRIPTION field. |
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18. |
Type the appropriate accounting rule in the ACCOUNTING RULE field. |
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19. |
Press ENTER. The system is now ready to accept additional lines of your transaction. |
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20. |
Repeat steps 11-19 until all lines of the transaction are complete. |
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21. |
When the last line has been entered, TAB to the OPTIONS field, type E (End) and press ENTER. You return to the Journal Voucher Entry (211) screen and a message appears indicating the transaction status. |