JANUARY 2025
The full version of the NCFS Newsletter can be found at the bottom of this page.
The NCFS team looks forward to working with you in the coming year!
Agency Engagement
Thank you and special kudos to our Agencies for averaging a 4.1 NCFS success rate! This calculated and averaged rating was from agency touchpoints conducted in September 2024. This is a great indication of the commitment our agencies and teams have to the success of NCFS!
As we wrapped up 2024, we sent out an agency engagement survey asking how you would like to receive communications going forward. Many responses indicated that you still enjoy all forms of communications (email, meetings, and website).
We are gearing up to launch a new SharePoint site to include additional NCFS updates, tips and tricks, and recordings to Learning Sessions conducted by our teams.
The NCFS OCM team is reaching out during the month of January to schedule your next quarterly NCFS touchpoint. Meetings will take place during the weeks of January 27, February 3, and February 10. The meeting agenda and survey will be sent out during the week of January 20 for agency input ahead of the meetings.
1099 Important Information
To access Information Sessions, posted Recordings and Memos the 1099 process can be viewed here.
Any questions about the 1099 process can be submitted to the OSC Contact Center at: ncfs@ncosc.gov.
2025 ACFR
It’s hard to believe that the fiscal year end is only a few months away. Now is the time to start evaluating fixed assets for accuracy. Please review the NC Asset Extract Register Report (RPTFA017) as well as review your asset dashboard for any pending actions.
Please utilize the *statewide transfer reconciliation report: OSC Year-End Financial Reporting Packages - NCFS Statewide Transfer Reconciliation - All Documents to identify issues and resolve them. Please work with your ACFR Analyst to identify issues and resolve them. *Only staff with previously granted access will be able to access this site.
NCFS Security
NCFS Security roles define what activities users can perform in the NCFS system. Users have the authority to create and view information based on your organizational needs. To obtain a security role, users must complete the necessary prerequisites and course work. Visit our training site for a complete list of System Courses and Help Documents.
For users in the agency that have multiple security roles and decide to transfer or leave the agency, when filling out the security form to remove access, you can select one of the roles the user has and then put a note on the security form to remove all access.
NCFS Ticket Status
Total tickets created by agency: September 1, 2024 - December 31, 2024
NCFS Change Control Board (CCB) Requests
The NCFS Change Request form is intended for system enhancement or change requests that do not currently exist in NCFS. Examples include new reporting or new interface functionality. Requests submitted via this form are subject to an internal OSC review process before approval of the request is granted. A member of the NCFS team will be in touch with next step once the review process has been completed.
If you need to include any attachments with your request, email them to NCFS.CCB.Support@ncosc.gov.
NCFS Intercompany (IC) Transfers
OSC and OSBM require entities to balance and certify by the 10th working day of each month. Currently in NCFS, IC transfers between entities submitted after the 10th workday are causing reconciliation problems for receiving entities who have already certified and balanced.
OSC requests that if your entity needs to submit an IC transfer for the prior month after the 10th working day that a ticket be submitted to ncfs@ncosc.gov providing written confirmation and approval from the receiving agency. OSC Central Compliance will monitor the transfers closely and will reject any that do not have a corresponding Service Manager ticket.
Agency and University IC Contacts List
Reporting Reminders
If an NCFS report is taking too long to complete or erroring out because of the size of output data, try scheduling the report. You can also check the suppress box and zip the file for faster processing time. Running reports demo.
If you would like to see a list of all the Pre-Built Reports available to you, please review the Quick Reference Guide (QRG) labeled GEN-10 Pre-Built Reports All Process Areas.
Hurricane Helene Reporting
Two reports are available in NCFS that will display the Helene Project Descriptive Flex Field (DFF) displayed as a column.
• NC GL Project Summary Report (RPTGM013) in the Grants folder show balances for the current fiscal year only.
• NC Cash Basis – Project Life to Date Balances Report (RPTRTR003) in the General ledger folder shows the life to date project information like a 725 report for Capital Improvements.
You should be able to select HELENE from the dropdown in the Project DFF field and it will pull all projects that have been linked to the HELENE DFF.
Multifactor Authentication (MFA) for NCFS is Coming!
To help protect the State of North Carolina’s Financial data, NCFS will soon implement MFA. This will be the same process that you are familiar with when signing into the HR/Payroll System. You will provide your MS Login (State Email address) as a user ID, your Production password, and the MFA option you chose. The exact date of implementation and login instructions will be provided soon.
NCFS System Status
The NCFS System Status Page is updated for scheduled outages and any system issues that may affect processing. Remember to check here first for any system availability or performance issues.
Oracle Redwood Update
Oracle Redwood 25A is expected to go live mid-February. Those using the supplier registration function in NCFS will notice a new screen layout, but the functionality and process will remain the same. We are currently updating the QRGs and training to reflect these changes.
Contact Us
OSC Contact Center - ncfs@ncosc.gov
919-707-0795 or 866-292-4314
Monday – Friday 8:00 AM to 5:00 PM
Visit our OSC Training page for Help Documents and System Courses.